100K Club guidelines may be reproduced and distributed as needed for personal or club use.
Riders that succesfully have ridden and documented 100,000 miles in one year (any consectutive 12 month period) may apply for entry into the 100K Club - a certification program for the few people able to ride this many miles in one year!
When you read the following rules, keep in mind that our goal is to see a well documented ride. If you cannot follow the rules exactly, feel free to drop us a line with a proposal. We will be happy to review your plans and possibly accept changes to this format.
Michael Kneebone
President
Iron Butt Association
Iron Butt Association Guidelines for the 100K Club
Before you can apply for 100K certification (100,000 or more miles in one year), you must have at least completed one of the following; a Bun-Burner GOLD, a SaddleSore 2000, Minnesota 1000, Utah 1088, any Cognoscente Group event, any MERA event, or the Iron Butt Rally. Other 24 and 36 hour rallies qualify. Their omission here is not intentional, it is just not possible to list all qualifying rallies. If you are unsure if a rally you finished is acceptable, please contact the Iron Butt Association at kneebone@ironbutt.com
As this is an advanced ride, this is a certification program only (certificate only) and does NOT include a pin or plate back as it is assumed you have these items by now. Additionally, before attempting 100,000 miles in a year, you must be familiar with the general documentation rules for Iron Butt Association certifications. The best resource for that would be a SaddleSore 1000 application. You must also be aware of your odometer error. Even a small 2% error becomes critical on a ride of this magnitude, adding 2,000 miles to your required odometer reading. Finally, you must assess your risk. As outlined in the SaddleSore 1000 application, if riding a motorcycle 1 mile is X times the risk, and a SaddleSore is 1000x times the risk, than the 100,000 miles in one year is 100,000 times the risk of a one mile ride! Do not underestimate the difficulty of the riding so many miles in one year.
Generally speaking, documents that should be provided are:
1. Witness forms. We absolutely require a start and end witness form, but along the way, we recommend you obtain additional witness. For example, if you are riding the USA Four Corners Tour at the same time, a witness for each corner of the country would help enforce your claim that you did the miles claimed.
2. Records. You must keep a log of all gas stops and all gas receipts. Keep in mind that we have taken this ride, so we realize that this is a massive undertaking (both riding and record keeping!). There are two types of receipts, one that proves you really went to your location and the other is more supportive and therefore less critical. While you do not want to lose ANY receipt, the loss of one that is along your main route is not critical to our verification process. If you should lose a receipt, or could not get one in the middle of Nevada at 2 a.m., please document the situation in written form on your application or directly in the log book.
Other records we want are motel and toll receipts. Obviously, any additional records that boost your claim are acceptable. For example, monthly credit card statements will pretty much show your away-from home travel.
All repair bills for the 100,000 miles, including items you purchase and install yourself, tires, oil, etc Since there are days you will ride and not collect receipts (say commuting to work), we recommend you keep a daily log, for example,
03/10/02 rode 200 miles standard loop around St. Paul
03/11/02 rode 18 miles round trip to office
03/12/02 1,020 miles St Paul to Dallas, TX
3. Application form. The forms included in these guidelines lay out other information we need.
4. You may ride more than one motorcycle (so you can buy a new bike mid-year or own and use several bikes)
5. Any 365 consectutive days are acceptable. For example, you may start on June 1, and end May 31 of the following year.
6. Supporting statements, did you ride in a rally? Have them send data, odometer readings they may have taken etc., did you use a GPS? Have you calibrated your odometer (you should not even be thinking of this ride if you do not have an accurate way to measure distance)
7. End odometer statements from motorcycle shop or IBA members (2)
Submitting Documentation:
___ Before submitting documentation, you need to sort and COPY all receipts before mailing. Do NOT send originals - only send copies! The most common and efficient way to meet this requirement is to tape several receipts on to one sheet of paper and then copy it. Done weekly, in a loose-leaf notebook keeps the job quite manageable.
___ Sort all receipts in date order - this is very, very important!
___ To speed processing of your award and get a healthy discount on the award, key log data into an Excel or 123 compatible spreadsheet and send it along on diskette.
Format of Excel spreadsheet (you may add columns, but this is the information we need):
Date Odometer Ref Gallons Location Comment 06/01/98 43,213 Ed's M/C Repair Start Contest Start Witness 06/01/98 43,310 1 6.7 Denver Colorado 06/01/98 43,440 Motel 6 Cheyenne, WyomingFinally, A safe ride should be your primary goal!
EYEWITNESS FORM for START of RIDE
Date: ______________________ Local Time:______________ AM/PM
License Number: ____________ Odometer Reading: _______ Miles
(Kilometers)
License State: ____________ Make & Model: ___________
___________
This witness form is for: _____________________________
_____________________________
_____________________________
(Riders Name and address)
The location of this stop is: ________________________________________
________________________________________
________________________________________
________________________________________
________________________________________
First Witness (Please Print) Second (optional) Witness
Witness Name: ___________________________ ___________________________
Address: ___________________________ ___________________________
___________________________ ___________________________
___________________________ ___________________________
Phone: ___________________________ ___________________________
(Note: Obtaining a phone number where we can contact your eyewitnesses
will speed up the issuing of your award)
Signature: ___________________________ ___________________________
EYEWITNESS FORM for END of RIDE
Date: ______________________ Local Time:______________ AM/PM
License Number: ____________ Odometer Reading: _______ Miles
(Kilometers)
License State: ____________ Make & Model: ___________
___________
This witness form is for: _____________________________
_____________________________
_____________________________
(Riders Name and address)
The location of this stop is: ________________________________________
________________________________________
________________________________________
________________________________________
________________________________________
First Witness (Please Print) Second (optional) Witness
Witness Name: ___________________________ ___________________________
Address: ___________________________ ___________________________
___________________________ ___________________________
___________________________ ___________________________
Phone: ___________________________ ___________________________
(Note: Obtaining a phone number where we can contact your eyewitnesses
will speed up the issuing of your award)
Signature: ___________________________ ___________________________
LOG
Saddlesore/Bun-Burner- __________________________________________________
(Fill in Name and Address above)
DATE TIME LOCATION ODOMETER READING
(include zone)
_________________________________________________________________________
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Checklist of documents needed for 100K (100,000 Mile in One Year) certifications:
___ Copies of Witness forms (starting and ending, others)
___ Copies of Receipts (do not send originals!)
___ Map (may be photocopy) showing route with towns stopped in circled
___ Explanation of any problems encountered, for example, "In central
Illinois, at my third gas stop, I was unable to get a dated
receipt. I asked the attendant to sign his name on the back
but he refused to do so. The phone number of the station is
(555) 555-1212 - he will verify that I was there at 10 a.m.
on August 4, 2001."
Also, please complete the following information for your certificate
(it goes to the person that does the certificate and not the verification
team):
FEE SCHEDULE
Please use the following fee schedule to calculate the cost of awards:
100K (100,000 miles in One Year) $150.00
(includes 4 copies of your certification)
Discount if Excel or 123 spreadsheet with all data is
provided: -$40.00
DO NOT SEND CASH! If you are from a country outside the United States
please write donna@ironbutt.com for alternate methods of payment!
Qualifying ride completed (Utah 1088, MERA event, etc): ________
Address to mail certificates to:
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
Contact phone number(s), best time to reach you:
_________________________________________________________________
_________________________________________________________________
If you have one, your e-mail address: ___________________________
Name you want on certificate: ___________________________________
(for example, Jonathan J. Smith, SR or John Smith)
Your age (only used for statistics): _________
Circle One (only used for statistics): Male Female
Date of start: ___________________ (for example, January 5, 2001)
Start odometer: _________________
Motorcycle make/model ridden: _______________________________
Note: this is used on your certificate. For example, do you want
us to list your Honda Gold Wing as a Honda GL1500 or do you want
us to list it as a Honda Gold Wing. You may also include a
model year if you want, for example; 1993 Honda Gold Wing.
Date of end: ___________________ (for example, January 4, 2002)
End odometer: _________________
Miles Ridden according to your odometer: _______________________
Note: These will probably be changed by the verification team.
If you used a GPS (Global Positioning Device) and noted your
mileage, please enter that reading here: _______________________
Finally, you must certify that what you are telling us is accurate:
I (print name): _____________________________, hereby certify that the
statements in this application for certification are true to the best
of my knowledge and belief.
Signed: _________________________ Date: ___________
Send the package, along with a check for US funds to (PLEASE DO NOT
USE A STAPLE ON YOUR CHECK) to:
Iron Butt Association
PO Box 4223
Lisle, IL 60532
DO NOT send CASH! Please contact donna@ironbutt.com if you are from
outside of North America and need alternate means of payment!
Finally, should you decide to tackle the 100K ride, we wish you the
best of luck and look forward to hearing about your ride!